Common 3PL EDI Transactions

A listing of the most commonly used 3PL (Third Party Logistics Provider) EDI transactions.
ANSI X12 Transaction Transaction Name Transaction Description
940 Warehouse Shipping Order This transaction set can be used to enable the depositor to advise a warehouse to make a shipment, confirm a shipment, or modify or cancel a previously transmitted shipping order.
943 Warehouse Stock Transfer Shipment Advice The transaction set can be used by a depositor or an agent of the depositor to advise the recipient that a transfer shipment has been made. This transaction set provides a receiving location with detail information concerning product being shipped to that location.
944 Warehouse Stock Transfer Receipt Advice The transaction set can be used by a receiving location to advise a depositoror an agent of the depositor that a transfer shipment has been received. This transaction set provides thedepositor or the depositor’s agent with detail information concerning product that has been received.
945 Warehouse Shipping Advice The transaction set can be used by the warehouse to advise the depositor that shipment was made. Itis used to reconcile order quantities with shipment quantities.
946 Delivery Information Message
947 Warehouse Inventory Adjustment Advice The transaction set can be used to inform a warehouse/depositor of aquantity or status change to inventory records. This transaction set provides detail information concerningthe internal adjustments which occur between a warehouse and a depositor.
888 Item Maintenance This transaction set is used to enable a manufacturer, supplier, broker, or agent to provide detailed finished goods product information to a partner in a consumer goods market. This transaction set can be used to provide information about new products or changes in existing product specifications.
885 Retail AccountCharacteristics This transaction set is used to enable a retailer, wholesaler or broker to provide detailed attributes of aretail store such as store number, size of store, class of trade, product category information, customer demographicinformation, or marketing, etc. to a trading partner.

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The Pros’ of EDI

How does EDI reduce cost and increase Profits?

Shared Forecast



Inventory Turns Increase right_arrow

Lowered Costs!

Transaction Automation right_arrow Reduce Labor right_arrow

Lowered Costs!

Automated Systems Integration right_arrow Fewer errors, rework, less paper right_arrow

Lowered Costs!

Electronic Payments (EFT) right_arrow Increased Cash-Flow right_arrow

Lowered Costs!

Shared Sales & Inventory Data right_arrow Improved Product Availability right_arrow

Increased Sales!

Integration and automated data transfer right_arrow Improved Access to Quality Information right_arrow

Increased Sales!

Transaction Automation right_arrow People add value right_arrow

Increased Sales!

Increasing profitability through EDI outsourcing

The economic downturn is forcing organizations to review their current IT business processes.
Increasingly Third Party Outsourcing (TPO) providers are reporting of being approached in regards to outsource EDI operations.

Initially the decision on doing EDI is an easy one. It is considered of making a one-time upfront investment in hardware, software and development and then pocket the gains from decreased transaction costand over a short time the initial investment cost have been recovered.

This is the time, when EDI moves from being a profit center, to being a cost center and companies start looking how they could save even more money. At this point outsourcing EDI may become a consideration.

Outsourcing EDI comes in many varieties and flavors. Finding and implementing the right solution depends of the readiness state of an organization. A readiness state is defined as followed:

  • Is the business just beginning EDI operations?
  • Does the business perform already EDI is one or more trading partners?

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